- Under the guidance of the Business Partner and Strategic Procurement Manager lead on specific Strategic Procurement projects, managing the supply market, supplier research and tendering activity to support your allocated portfolio and delivering the savings programme assigned to your portfolio.
- Manage all Strategic Procurement projects through to completion within a portfolio, to deliver the following outcomes:
- implement the Luton Procurement strategy & objectives (including demand challenge), ensuring compliance with the Procurement Policy and overall Council’s regulations
- Smarter Sourcing – manage the pre & post tender processes by conducting spend profiling, opportunity analysis and procurement benchmarking, as well as overseeing the effective implementation of the Contract Award process
- Understand key commercial drivers and commercial success criteria for procurements undertaken within your portfolio and act as procurement challenge within the procurement governance process.
- Develop and implement innovative Sourcing Plans for all assigned categories and projects, providing category and strategic sourcing insight to enable the portfolio stakeholders to make informed choices about the way in which their expenditure is deployed, and drive more value from more effective processes and or external providers
Ensure compliance and delivery of the annual procurement plan and specific project saving targets, whilst ensuring that the Procurement Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) are met within the Portfolio.
3. Identify and implement innovative sourcing approaches to the delivery of projects in order to enhance levels of service and minimize costs, ensuring compliance with the overall Procurement strategy and seek to safeguard contractual and commercial risk
4. Support the Business Partner on continuous improvement activities within the following areas:
- Developing optimum routes to procurement based on market developments and changes to service requirements; ensure market testing and market intelligence is carried out for all sourcing initiatives; leading on the application of market shaping techniques to improve procurement processes;
- Developing clear service specification documents (working with portfolio stakeholders) that enable best service provision fit; reviewing the in/out of house elements, and provide options on point of interface relative to market choices; ensuring specifications focus on outputs;
- Understanding cost drivers and levers when formulating specifications and make sure potential costs are fully understood;
- Driving consultation processes with stakeholders to ensure procurement activities mirror actual service requirements and challenge demand where appropriate;
- Identify potential improvements to the procurement toolkit that contains authoritative direction and authorised procurement templates and managing their implementation;
- Sustainability including Small and Medium Enterprises (SMEs) and apprentices etc;
- Ensuring appropriate career development and knowledge sharing opportunities are available for the wider Procurement team;
- Driving compliance with contract regulations and ensuring compliance with the overall Council strategy and seek to safeguard contractual and commercial risk.
6. Identify, develop and provide input into business cases, reports, committee items and present to the appropriate internal and external stakeholders.
This role sits within the Council’s Centralised Procurement team with a clear departmental, sourcing and contract management focus. The team delivers significant benefits, savings and efficiencies to the Council whilst also providing control and compliance to the procurement process and policies.
The role will be accountable to, and work with, the Business Partner, as well as working alongside the project Contract Manager. The role will involve significant engagement with departments (at all levels of seniority) and the supply base 4
ensuring professional relationships are built and maintained whilst also enabling delivery of the procurement strategy and category strategies against departmental procurement and sourcing needs.
Agile (Smarter) Working
The Council needs to provide its services more cost effectively and this will mean a significant number of employees needing to work in different ways and from varying locations according to the needs of their job. In some circumstances this might mean working from home.
Integration of Equalities Principles:
The post holder will ensure that policies, procedures and activities for service delivery are revised and/or implemented in a way that supports equality for all.
These activities should also reflect the Council’s commitment to work in active partnership with the community to regenerate Luton and to improve the quality of life for all who live, work or visit the town.
Standard office based skills, driving and keyboard skills, use of training and presentational equipment.
Office based with requirement to visit a range of council establishments across the borough. There is also a requirement for the post holder to be able to attend national and regional groups and undertake site visits within the UK.
Occasionally the post holder will be required to work outside normal office hours to meet operational requirements.
* Previous experience in delivering procurement activities for public and/or private sector organisations;
* Demonstrable experience of sourcing and delivering savings to an organisation through effective portfolio management;
* Demonstrable understanding of the economics of procurement and markets
* Excellent communication (both verbal and written), negotiation and influencing skills in a commercial environment and within a wide range of people and organisations;
* Able to act on their own initiative in developing and implementing continuous improvement in procurement processes;
* Excellent organisational skills and attention to detail, being able to manage multiple work streams, at different stages of development simultaneously;
* Excellent interpersonal skills, working positively with colleagues in the team and across the organisation;
* Able to apply problem solving analytical skills to prepare and present reports and undertake formal presentations on complex matters in a clear and comprehensible manner;
* To be confident in the use of office IT systems and programs especially word processing and spreadsheet program.
* Demonstrable knowledge and understanding of the equality issues and legislation - ability to integrate equality issues into business solutions.
* Up to date knowledge of current procurement legislation and EU procurement directives;
* Up to date knowledge on procurement best practices, processes, techniques and tools to achieve value for money;
* Knowledge and ability to use e-procurement tools.
* Working towards CIPS membership status, or otherwise demonstrate equivalent knowledge through experience.
* Able to adjust working arrangements to meet the demands of the service.
* This may be regular evening work;
* Flexible to support other teams and colleagues as required.
* Experience in similar Public Sector purchasing environment;
* Understanding of contract law and supply agreements.
* Knowledge of procurement legislation and its impact on market management, finance and contractual arrangements.
* Qualified CIPS professional with substantial knowledge of local authority procurement or equivalent.